District Officers

District Officers

District Committee Member (DCM)

Officer: Terry P.

The DCM’s job is primarily that of two-way communication. The DCM gets reports from the group level through GSR.s and through frequent personal contacts with the groups of the District. He/she helps the Conference Delegate cover an area that the Delegate could not otherwise cover (on a group-by-group basis). See, also, pages S31-33 of the Service Manual and the pamphlet Your DCM.

Duties:

  1. Regularly attends all district meetings, area quarterlies, and area assemblies.
  2. Receives reports from the groups through GSRs and through frequent personal contacts with groups in the district.
  3. Holds regular meetings for all GSRs and standing committee chairs in the District.
  4. Updates, with help of the Secretary, the District 5 Service Handbook as appropriate, including Guidelines, in a timely manner.
  5. Helps the Conference delegate cover the area, which would be impossible for the delegate to do on a group-by-group basis.
  6. Assists the delegate in obtaining group information in time to meet the deadline for A.A. directories.
  7. Keeps GSRs informed about Conference activities; this includes setting up opportunities for the delegate’s Conference report, occasionally making the Conference report if the delegate cannot be present and inviting the delegate to regular District meetings.
  8. Makes sure that GSRs are acquainted with The A.A. Service Manual, the Twelve Concepts for World Service, the G.S.O. bulletin Box 4-5-9, workbooks and guidelines from G.S.O., and any other service material.
  9. Helps GSRs make interesting reports to groups, and encourages them to bring new AAs.
  10. Organizes workshops and/or sharing sessions on service activities.
  11. Regularly keeps in touch with the Alternate DCM and the delegate; sends district minutes to the delegate and alternate and exchanges them with other districts.
  12. Makes a regular practice of talking to groups (old and new) on the responsibilities of general service work.
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Alternate District Committee Member (Alt. DCM)

This position is currently vacant.

The Alternate DCM is a backup for the regular district committee member. If the latter resigns – or for any  reason is unable to serve – the alternate steps in and should be kept up to speed by the DCM on all issues  pertaining to our District. See, also, page 33 of the Service Manual. 

Duties: 

  1. Acts as the District Registrar by maintaining current records of the District Groups, group contacts (usually GSR and Alternate GSR) and working with the Area 92 Registrar (Alternate Delegate) to maintain currency with Area and GSO.
  2. Assist, participate, and share in the DCM’s responsibilities, attending district and area meetings where feasible, depending upon local needs.
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Treasurer

Officer: Jason D.

Treasurer is responsible for receiving, dispersing and reporting on funds for the District. These revenues are generated by donations from the groups. Funds are dispersed as directed by the District Service Committee.  See, also, page S44 of the Service Manual. 

Duties: 

  1. Maintain an accurate, balanced and up-to-date checking account. 
  2. Prepare a monthly treasurers report (including checking account balance, and itemization of groups donations and outgoing funds) for the District business meeting, making copies to be distributed to all voting members. 
  3. Provide receipts to groups for their donations. 
  4. Reimburse trusted servants as they present receipts for budgeted/approved expenses. 
  5. Check post office box weekly and distribute the mail appropriately to committees, officers, etc.
  6. Organize and participate in a Budget Committee to prepare budget for upcoming year.
  7. District treasurer will prepare an estimated yearly budget and submit at a business meeting at least 2 months prior to the beginning of the upcoming calendar year. 
  8. Maintain a $X.XX prudent reserve. 
  9. Distribute funds to Standing Committee Chairs for approved Budgeted Needs. 
  10. Pay all bills  

 

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Secretary

Officer: Jami R.

To maintain accurate meeting minutes of District business meetings, and to keep accurate and up-to date listings of District officers (GSR’s, committee heads, DCM, etc.). See, also, page S43 of the Service Manual. 

Duties: 

  1. Taking minutes of the District 5 business meeting, and any other business (such as yearly District inventory) being conducted at those meetings. Special care should be taken to note motions made and whether they pass or fail. 
  2. Typing of minutes from the business meetings and making copies for distribution. Minutes should include an attendance list from each business meeting. 
  3. Distributing completed copies of the District’s business meeting minutes within two weeks following the meeting to all District Officers and GSRs. 
  4. Maintain an up-to-date record of all District 5 service committee members (name, address, phone number) to include DCM, alternate DCM, secretary, treasurer, GSRs, and all Committee chairpersons. 
  5. Creating a compilation of prior year’s motions no less than two (2) weeks prior to the first district meeting of every district rotations for inclusion in District Service Handbook, and updating corresponding sections as necessary 
  6. Passing prior year’s minutes onto Archives as directed. 
  7. Maintain (on disk) and keep updated the District 5 Service Handbook with the help of the DCM, and/or their Alternate, having copies available to all new voting members of the District committee. 
  8. The out-going district secretary provide an updated/current revision. Printed District 5 Service Handbook to each Home Group, each GSR and each elected District 5 officer no less than two (2) weeks prior to the first district 5 meeting of every rotation. Printing would be funded by district. 

 

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